An inherent problem that affects paper based filing systems is the fact that they continue to grow in size. The more folders and documents retained, the longer it takes to find what you are looking for. If a document is misfiled, depending on the size of the record storage, it may never be seen again. Paper filing systems are outdated and inefficient.

A document management solution allows an organization to easily secure, track, manage and store images of paper documents and electronic documents. Imagine having nearly instant access to all of your documents. With OCR (Optical Character Recognition), words contained on the imaged page can be searched upon. Because of this fact, it is very difficult to lose a document, even if misfiled. Typing in a single word or line of text and search through millions of documents and find documents find what you need within seconds. Document management solutions also increase efficiency and reduce expense. Storing documents in a digital format has many benefits over the traditional paper based filing methods.

Nearly all document management solutions allow organizations to export copies of documents contained within the repository. Primera's disc publishers make easy work of putting exported documents to disc for offsite backup, protecting documents from disasters such as fire, flood or hurricane. Putting documents to disc using Primera's disc publishers also allows certain organizations efficiently meet industry specific compliance regulations that require documents to be backed up to an unalterable media format.